![]() Scroll down to the Signature option and tap on it.Swipe right to open the menu then tap on this icon at the bottom left to open the Settings menu:.Open the Microsoft Outlook app on your phone.Click on the OK button at the bottom right to save your signature and its settings.In most cases, you’d use the same signature for both. In the New messages and Replies/forwards drop downs, select which signature you want to use when sending a new message and when replying to a message or forwarding one. When you’re happy with your signature, go to the Choose default signature In the E-mail account drop down list, select the email account you want to use this signature for.You can also access email signature templates from Microsoft to help you style yours. This is also a handy way of sharing the layout of the signature with others. If you prefer, you can set up the signature in Word (which means you can also use tables, bullets and borders) then copy and paste it into the Edit signature box. There are various formatting options and the ability to add images, business cards and hyperlinks. Go into the section titled Edit signature and type in the signature you want to use.Under the Select signature to edit section click on the New A pop up box will appear type a name for your new signature into the box and click on OK.Find the Message menu and click on the Signature.Open a new email in your Microsoft Outlook application.How to set up client-side signatures in Microsoft Outlook On a desktop For larger organisations it would quickly become unwieldy. This could be a useful option if you are a very small business with just a few people and devices. Setting up client-side signatures means that each individual needs to manually add the signature to their Outlook application, on each device they use. The following instructions are based on Outlook 365, but the steps are the same, or very similar, in older versions of Outlook. There are two ways of setting up automated signatures in Outlook: Setting up automatic email signatures saves time and creates a consistent ‘on brand’ message to go out with each communication. And, of course, it tells the reader who you are!.It’s an opportunity to reinforce your brand and promote your marketing messages.It contains important contact information your reader might need (such as your phone number).Having a smart, customised, consistent signature at the bottom of your emails is very beneficial: If you are looking for a more expanded article including what kinds of images to add, what dimensions to use, and what the advantages of various approaches are read our email signature image guide.Learn: How to add automatic signatures onto Microsoft Outlook emails ![]() If you want to add a link to the uploaded image, you will want to click the image, and then hit the chain icon to add a hyperlink to a website. Once the image is added you can click on the image to edit it and drag the corners of it to resize it. Find it among your files and click Insert. It will ask you what image on your computer you would like to include in your signature. In the formatting menu above the signature click on the icon of a photo of mountains with a small computer in front of it, this is the Insert Picture button. Within the Insert menu you can now click on Signature and then Signatures.Ĭhoose the Signature you want to edit and add a line or click inside the signature to choose where you want the image to be added With the blank email message open, choose Insert. Open the Outlook application on your desktop, choose New Email. Here is a step by step process of how to add an image into your email signature in the Desktop version of Outlook: ![]() If you are looking for a more robust tool that can help you create a beautiful email signature that can make you and your organization look more professional then I would recommend you check out the editor and pre-made templates on Signature.email. The default Outlook signature editor can be frustrating to create anything but the simplest of email signatures. If you are looking for instructions on how to add a picture like a photo or a logo to your email signature then we have a step by step guide for you on how to accomplish that. Outlook (for desktop) provides a basic interface where you can create and edit a simple email signature for yourself. ![]()
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